Sales & Outbound

Follow-Up Nudge Bot

Chases silent prospects with timed follow-up messages.

Most deals do not die from a no; they die from silence, and reps forget to follow up after the third unanswered email. The Follow-Up Nudge Bot watches every open thread and drafts timed follow-ups, so silent prospects are chased consistently instead of whenever someone remembers.

It uses the deal stage, past conversation notes, and commitments stored in the team's memory to make each nudge specific rather than a generic bump. Reps receive queued drafts with a suggested send time, and every message waits for human approval before it goes out.

What it does

  • Detects threads where a prospect has gone silent past a configurable number of days.
  • Drafts follow-up messages that reference the last real conversation instead of sending a generic bump.
  • Spaces nudges on a cadence matched to the deal stage and adjusts when the prospect engages.
  • Suggests switching channel, such as a call or voicemail, after repeated email silence.
  • Stops the cadence immediately when a reply arrives and records the response in memory.
  • Reports weekly on which deals are being chased and which have been silent longest.

How it works

  1. 1Install the agent into your team's memory and set the silence thresholds per deal stage.
  2. 2Connect your email and CRM integration categories through OAuth.
  3. 3On schedule the agent scans open threads, finds silent prospects, and drafts a specific follow-up for each.
  4. 4Drafts queue for human approval before anything is sent; nothing goes out on its own.
  5. 5Approved nudges are sent at the suggested time and the outcomes are recorded into memory.

Works with

CRM:SalesforceHubSpotPipedriveZoho CRMCloseWhere accounts, contacts and deals live.
Email (optional):GmailSendGridOutreachSalesloftInstantlySending and reading the messages this agent works with.
Calendar & scheduling (optional):Google CalendarCalendlyCal.comReading availability and booking meetings.
Call & meeting transcripts (optional):Fireflies.aiZoomMicrosoft TeamsOtter.aiGrainWhere recorded conversations come from.

You connect these from the memory's settings after installing — one provider per category is enough.

Runs on top of your team's shared memory — reads approved data only.

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