Sales & Outbound

Demo No-Show Recovery Agent

Reschedules and re-engages prospects who miss demos.

A missed demo usually ends the conversation, not because interest died but because rescheduling is awkward and reps move on. The Demo No-Show Recovery Agent notices the no-show and starts a recovery sequence: a graceful message, new time options, and a nudge if needed.

It reads the deal context from memory, so the recovery message reflects why the prospect booked in the first place. Recovery drafts and new invites queue for the rep to approve, and the team gets a report on how many no-shows were rescued.

What it does

  • Detects demo no-shows from calendar and meeting attendance signals.
  • Drafts a recovery message with new time options shortly after the miss.
  • Proposes times from the rep's actual calendar availability.
  • Prepares a second nudge if the first recovery message gets no reply.
  • Records no-show and recovery outcomes against the deal in memory.
  • Reports recovery rates so the team can see what share of no-shows are saved.

How it works

  1. 1Install the agent into your team's memory and set the recovery cadence.
  2. 2Connect your calendar, email, and CRM integration categories through OAuth.
  3. 3When a no-show is detected, the agent drafts a recovery message and a fresh invite with new times.
  4. 4Drafts queue for human approval before anything is sent; nothing goes out on its own.
  5. 5Approved messages go out, and rescheduled or lost outcomes are recorded in memory.

Works with

Calendar & scheduling:Google CalendarCalendlyCal.comReading availability and booking meetings.
CRM:SalesforceHubSpotPipedriveZoho CRMCloseWhere accounts, contacts and deals live.
Email (optional):GmailSendGridOutreachSalesloftInstantlySending and reading the messages this agent works with.
Call & meeting transcripts (optional):Fireflies.aiZoomMicrosoft TeamsOtter.aiGrainWhere recorded conversations come from.

You connect these from the memory's settings after installing — one provider per category is enough.

Runs on top of your team's shared memory — reads approved data only.

Sign up